AI receptionist · Dental clinics
An AI assistant answers your WhatsApp at any hour: it resolves questions, offers real slots from your calendar, books the appointment and reminds patients to show up. When a person is needed, it hands over.
Works with your current practice software · No lock-in
Hi, I'd like to book a cleaning
AssistantHello! Of course. I have these slots: 1. Wednesday at 10:00 — Dr. Gómez 2. Wednesday at 16:30 — Carla Ferrer 3. Friday at 09:30 — Dr. Gómez Which suits you best?
Wednesday at 16:30 works
AssistantBooked. Cleaning, Wednesday 16:30 with Carla Ferrer. I'll remind you the day before.
A Tuesday, 22:41
1 min 4 s · no sound Calendar and patients from a sample clinic
The leak
It is not about the team's attitude: one person cannot cover the front desk, the phone and WhatsApp at the same time. These are the four places where the money leaks out.
24 h
Patients write in the afternoon, at night and at weekends. If nobody answers, they try the next clinic.
1 in 10
Appointments that no-show when there is no reminder. An idle chair you are already paying for.
2 h/day
Time spent answering the same questions: opening hours, prices, insurance, parking.
6 months
How long it takes a patient to go cold when nobody reminds them a check-up is due.
How it works
It does not invent availability: it checks each professional's hours, the appointments already booked and their Google Calendar before proposing anything. The appointment lands in the panel and in the calendar of whoever is attending.
The team sees every thread in real time. If the patient asks for a person, there is an emergency or something goes off script, the assistant steps aside and raises a flag.
Each specialist has their own services, hours and calendar. The assistant offers slots from whoever actually performs that treatment, and the patient can ask for someone specific.
A reminder before every appointment with a confirm button. If someone cancels, the slot goes to whoever is waiting. And anyone who has not been in for months gets a message.
This is not a dashboard to glance at now and then. It opens with the figure — how much is being lost each month — and breaks it down from largest to smallest, in euros.
Conversations handled, appointments for the week and activity by day. Every morning, an email with today's appointments, yesterday's no-shows and whatever is waiting for a reply.
The numbers
Conservative figures for an average clinic. Swap in your own and the result barely moves.
| Where it comes from | Assumption | Per month |
|---|---|---|
| Appointments lost today because nobody answers | 4 appointments at 60 € | +240 € |
| No-shows avoided | 3 appointments at 60 € | +180 € |
| Slots filled from the waiting list | 2 appointments at 60 € | +120 € |
| Patients reactivated | 3 check-ups at 40 € | +120 € |
| Front-desk time freed up | 6 h at 12 €/h | +72 € |
| Estimated total | +732 € |
Pricing
The monthly plan can be cancelled any time; the annual one is paid up front.
149 € /month
1 or 2 professionals
229 € /month
Up to 6 professionals
390 € /month
Several sites or more than 6 professionals
What leaks out every month, itemised: empty chairs, no-shows, late cancellations and dormant patients. Each one with its amount and the button that fixes it. It works on top of any of the three plans and can be dropped whenever you like.
79 € /month
WhatsApp Business registration and verification, calendar connection, loading your services and hours, writing and approving the automated messages, two weeks of testing and team training.
Separately, WhatsApp charges the clinic for business-initiated messages: between 5 € and 25 € a month. Whatever the patient writes is free. Prices exclude VAT.
What everyone asks
No. The assistant works from its own calendar and, if your software can export yours, we read it so we never offer hours that are already taken. We never write to your system or touch clinical records.
It introduces itself as the clinic's assistant; it does not pretend to be a person. As soon as someone asks for the team, it hands the conversation over and flags it in the panel.
Always. Any conversation can be paused with one click and answered from the panel; the assistant will not touch that thread again until you switch it back on.
If it is a mobile running the normal WhatsApp app, it has to be removed from that app to connect it to Meta's official API: you lose that app's message history, not your contacts. If you would rather not touch it, we use a new number.
Data hosted in the European Union, encrypted credentials and a data processing agreement signed before we start. The WhatsApp account is registered to the clinic: the number and the data are yours.
It does not diagnose, give clinical advice, close quotes or take payments. It does not handle voice calls or Instagram either: only WhatsApp and the form on your website.
The next step
We show you the panel running on a sample clinic, with your hours and your services on the table, and answer whatever comes up. If it fits, it goes live in two or three weeks.
Macarena and Natxo · Escarnou Studio
Barcelona
Web development · Custom CRMs · Technical audits
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